Library Renewal, Late and Overdue Procedures

The renewal process is as follows:

1.    Library checkouts may be
renewed for an additional eight week period, a second renewal for eight weeks
may be granted by contacting the Library Manager at (719) 482-9859 or email
Renewals can only be made for items not on hold.

2.    Requests for renewals
should be received before the original due date.

3.    All library returns
should be postmarked by the due date.

4.    Library returns that are
received uninsured by the carrier or not insured as indicated on
the postal insurance form, will result in a warning being issued. A second
failure to insure will result in a loss of borrowing privileges for one year
from original due date.

5.    Library returns received
without outgoing postage and insurance fees enclosed will be sent an invoice
for postage/insurance due.

6.    Library patrons are
responsible for knowing when their materials are due regardless if a
notice was sent. If you have questions with regard to the due date for your checked out items, please contact the library at the phone number or email address above.

The late and overdue process is as follows: 

1.    If materials are not returned
or renewed by 7 days after the original due date a first reminder notice
will be sent via email. A $0.50 per day for all library materials
($25.00 maximum fine for each item) will be assessed.

2.    If items are returned
after the 7 day grace period, patrons can be assessed the full amount of fees from the original due date.

3.    If materials are not
returned or renewed, a second notice will be sent via email or USPS
approximately 30 days after the first notice was mailed. An updated
invoice will be included using the fee structure of $0.50 per day for all
library materials ($25.00 maximum fine for each item.)

4.    If materials have not
been returned after an additional 30 days, a third notice will be sent
USPS Certified Mail, with return receipt. This notice will consist of a
letter listing the overdue items; an invoice detailing the monetary
charges owed to the ANA, if all outstanding materials and fees are not
returned and paid within the stated 30 day time period, charges will include:

The fair market
replacement cost of each item.

Overdue fees per item
($25.00 per item)

Reimbursement for
outgoing postage and insurance fees (if applicable)

Permanent loss of
borrowing privileges

A warning of possible
expulsion from the American Numismatic Association

5.    If materials are
returned in good condition after the third letter is received, the patron’s        account will be credited the fair
market value of each item. However, the patron will still be liable
for applicable overdue fees per item and the original outgoing postage and
insurance fees. The patron will retain their borrowing privileges.

6.    If all materials are not
returned or any pending charges are not paid, for any reason, the
patron will be turned over to ANA Mediation:  [per ANA By-Laws Article III, Section 4].